Your time is valuable. Your money is valuable. Perhaps even more valuable than both of them combined are leads for increasing businesses and profits. An excellent source of filling your funnel with new leads and prospects are local business expos and trade shows.

Although you will have a few “trick-or-treaters” (people who just walk around and fill their bags with your schwag), most of the people that attend these shows have at least a curiosity of the products and services represented and many have direct needs going in. This may be one of the top three things you can do with the biggest bang for your buck – and your time – since your time and money are focused directly at the people you are targeting.

The rewards can be great, but successful business expos and trade shows require considerable advance preparation to get the return you want. If you aren’t ready, not only can it be a waste of your time and money, it can also lead to a logistical nightmare. To avoid this nightmare, use the following tips to develop a solid game plan, monitor your progress and be prepared to adapt as needed.

BEFORE THE SHOW

1.  Read the enclosed Exhibitor Information material

·  Review the floor plan and the items that are included in your booth
·  Determine additional items you’ll need to bring in addition to your product and displays
·  Review parking and set up instructions to avoid frustrating delays upon arrival

2.  Identify your goals

·  Define exactly what you want to accomplish as a result of your participation in the show
·  This may include: increased visibility, lead generation, or checking out your competition
·  Setting concrete goals will help you determine if your time was well spent and to evaluate future participation

3.  Define measurements of success

·  For each goal, determine a way to measure its success. Make these measurements as specific as possible.  It could be to hand out 1000 brochures, obtain contact information for at least 200 prospects, or meet 5 new contractors or strategic partners to do business with. These benchmarks will help you decide whether the show was worth the expense.

4.  Put your show plan in writing

·  Develop a schedule of who will work your booth and at what times
·  Develop a comprehensive list of preparation activities, including: building the display, ordering materials and printing brochures, among other things you may need
·  Assign individuals to complete tasks and timelines for when they should be completed

5.  Develop a key message for your booth exhibit

·  Develop and promote one major or primary message
·  Reducing multiple messages eliminates confusion and allows your prospects to focus on who you are and how you can help them

6.  Design an open and inviting booth

·  An open booth design invites your prospects to “stop in” to see you
·  Your logo should be big enough to be seen from a good distance
·  Do not place your table at the front of your booth and sit behind it!!
·  Maximize “walking around” space by placing brochure displays against the walls or on tables along the walls

7.  Advertise your show participation

·  Advertise your presence in anything you send out prior to the big weekend
·  This could include postcard mailings, estimates, invoices, etc.
·  Use a simple tag line like: “See us at Booth #15 at the Chamber Business Expo  on October 7th”

8.  Order all necessary supplies, including brochures and giveaways

·  DO THIS EARLY!! You won’t be the only one needing to order printed materials and probably not the only one that waits until the last minute. Do not get caught without these materials because you didn’t give the printer enough time to get to your order.
·  Design forms for filling out prospect information – clear forms eliminate guesswork and shows your prospects that you are organized with attention to detail
·  Consider giveaways to generate attention and a sense of fun. These don’t have to be expensive. Pens with your logo, web address and a catchy slogan can be very effective.

9.  Design PowerPoint presentations and demos for the booth

·  A PowerPoint presentation running on a laptop or monitor not only allows your prospects to learn more about you, but gives them something to do – and stay at your booth – while you are talking to other prospects

10. Create a unique identity for you and your booth staff

·  Have a dress code for your staff
·  The best one will have everyone wearing the same thing or at least the same type of clothing – preferably with your company logo on it
·  A matching dress code will make your representatives easily identifiable

11. Train your exhibit staff before each show

·  This is crucial! Your staff needs to know what your expectations are relating to performance, dress, actions and communication
·  Go over all of the products/services that you want to be promoted and emphasized
·  They must know how to run the demos and presentations and know how to troubleshoot them if needed – nothing looks more unprofessional than a demo that does not work

As you can see, there definitely is a lot of preparation that goes into having a successful show. But do not let this deter you! The rewards you can reap far exceed the time you will spend on your successful preparation. Check back next week for tips on successful activities while you are at the expo. Now, go get ‘em!